Warminster Highbury Youth Football Club
Committee Meeting Agenda
June 2023
(I) Open
Chairman to open the Committee Meeting of Warminster Highbury Youth Football Club held at Warminster Town F.C., 14th June 2023.
Present: Matt McGinn, Jenny Brunning, Jason Mann, Oli Watts, Ben Ayre.
Other Attendees.
Apologies: Debbie Martin.
(II) Approval of minutes from the last AGM.
Minutes sent out from previous CM. The minutes were approved as read.
Approved by Ben Ayre. Seconded by Oli Watts.
(III) Chairperson’s report – Matt McGinn.
Tablets – various options to buy, awaiting quotes for subscription including insurance.
Wildcats – age range 6-11. Matt to proceed.
U11 Reds – Managers/Coaches unavailable to commit to Sat AM for 23/24 season. U11 Reds to fold unless a Manager and coaches come forward to take the team. Deadline COP 16/06/23/ Committee to write a statement if it folds.
Ben stepping down from the Committee as of AGM.
Debbie Martin – less than 50% attendance since April 2022. Matt to write to Debbie regarding her future with the club.
(IV) Secretary’s report – Jenny Brunning.
Presentation was successful.
Equipment purchases, balls completed, just bibs to purchase.
HejaApp – every team have it set up, still 3 teams to fully move onto it.
U16 – To play early/late fixtures at WTFC.
Facilities Coordinator is the priority role to be filled on the Committee.
Registrations ongoing, 265 registered so far, 175 paid memberships, opening the waiting list as of 2nd July. Affiliation is on hold due to site issues.
Tablet set-up.
CPD arrangements.
First Aid Course.
Fundraising – Calendar, Charity Match, Socials (Bingo, Quiz, etc), 40th Anniversary.
Purchase of new goals.
Purchase of Managers/Coaches jackets.
Club House building repairs.
AGM, nominations received. General push out to invite all members.
(V) Treasurer’s report – Oli Watts.
Budgeting – to establish where spending is needed. Members to consider what is a minimum savings.
Reporting – to offer regular reports of spending.
Current Account £6,604.71
Savings Account £31,100.
Subs Account £3,081.
(VI) Welfare Officer’s report – Jason Mann.
Return of ID cards from Managers/Coaches leaving.
WO to visit games/training sessions next season.
New players to be informed of WO contact details.
Stop monthly fees for coaches as bonus/incentive for new coaches.
(i) Record of Outstanding Actions
1) Constitution Review – changes can only be made at the AGM.
Actioned by Matt/Jenny. Ongoing.
2) Girls Football – option of Wildcats. Matt to move forward.
Actioned by Matt. Ongoing.
3) Registration fees and and dates – to be sent out clearly outlining what the fees entail.
Actioned by Tracey. Closed.
4) Match Kit update – still 2 teams needing sponsorship, currently awaiting responses.
Actioned by Jenny. Ongoing.
5) Google drive replaced and updated, still a couple of google forms to be added.
Actioned by Jenny. Ongloing.
6) Minutes and Agenda to be handed over.
Actioned by Jenny. Closed.
7) AGM venue to be booked – WTFC. Actioned by Jenny. Closed.
8) Ben to look into SEND training. Actioned by Ben. Ongoing.
9) Purchase of 11 a-side nets. Actioned by Tracey. Closed.
10) Investigate platform. Actioned by Ben. Ongoing.
11) Purchase of Tablets. Actioned by Matt. Ongoing.
12) Insurance for Tablets. Actioned by Matt/Jenny. Ongoing.
Record of New Discussions and Actions
1) Tablets – Set up and upload relevant information/policies/documents and links.
Actioned by Jenny/Jason. Open.
2) CPD sessions to arrange.
Actioned by Jenny/Matt/Jason. Open.
3) First Aid sessions to arrange.
Actioned by Ben/Jenny. Open.
4) Fundraising.
Actioned by Jenny. Open.
5) Return of ID cards from Managers/Coaches leaving, enforce members to wear them.
Actioned by Jason. Open.
6) WO to visit sessions.
Actioned by Jason. Open.
7) Members to be given WO contact details.
Actioned by Jenny/Jason. Open.
8) Statement prepared for U11 Reds parents.
Actioned by Matt/Jenny. Open.
9) Everyone to suggest what needs to be put onto tablets.
Actioned by everyone. Open.
(ii) AOB
Matt to stay for the season.
Ben to stay as a coach to assist teams when needed, should the U11s Reds fold.
Statement to be prepared for the termination of U11s Reds.
(iii) Votes.
a) The following actions were voted on:
1 – Purchase of 7 sets of new goals, with the Football Foundation Grant. At a cost of £1,565. Proposed by Jenny. For – 5. Against – 0. Passed/yes.
2 – Club House building repairs. Proposed by Jenny. For – 5. Against – 0. Passed/yes.
3 – Purchase of jackets. Proposed by Janny. Hold off on a vote until we have a budget set out.
4 – No fees to Managers/Coaches. Proposed by Jason. For – 0. Against – 5. Passed/no.
(IV) Date of next meeting.
The AGM of Warminster Highbury Youth Football Club will be held at Warminster Town Football Club on Wednesday 5th July 2023.
The next regular Committee Meeting of Warminster Highbury Youth Football Club will be held on 19th July 2023 at the Old Bell, Warminster.
(V) Meeting closure.